Procurement
The Procurement Sector of Chhukha Dzongkhag Administration is responsible for planning, coordinating, and executing the procurement of goods, services, and works in compliance with national procurement rules and guidelines. The sector ensures transparency, fairness, and cost-efficiency in all procurement activities, supports the preparation of bidding documents, evaluates tenders, and facilitates contract management to meet the operational needs of the Dzongkhag.
Vision
“Taking a lead role on all strategic procurement initiative in Dzongkhag.”
Mission
Strategic procurement initiative through transparency, economy, efficiency, fair and equal accessibility.
Core value
Economy, efficiency, transparency, accountability and coordination.
Procurement & Store section service delivery standards
Types of service | Sub services | Procedures | Requirements |
TAT | Details Responsible person | |
Documents | Fees | |||||
Quotation call for goods, services and works |
Annual Framework Contracting | Preparation of tender documents, floating of tenders in eGP, open bids, evaluation and award of contract | Standard bidding documents, sealed bids, comparative statement, LOA, LOI, contract agreement | NA | 60days | Procurement officer |
Float NIT for works | Consult with respective engineers and float NIT in though media with large coverage and upload our documents in eGP for bidding by contactors, open bids, evaluate and award contract | Standard bidding documents, sealed bids, evaluation report, LOI, NOA, contract agreement | NA | 60-90days | Procurement officer and respective engineers | |
Place purchase order | Compile requisition, and place orders to the awarded firm(s). | Approved requisition/note sheet, approved budget | NA | As per requisition | Procurement officer and respective sector heads | |
Receiving, verification, and issue of goods | As per supply/purchase order receive goods, verify the invoices, enter into stock register, issue to the concerned sectors, register into GIMS, allocate to respective end user | Purchase/supply order, invoices, stock register | NA | 7-45days | Procurement officer, Store and respective sector heads | |
DTC member secretariat services | Coordinate DTC meeting | Ask agenda, compile agenda, inform DTC members of venue, time and agenda for the meeting, draw minutes of the meeting, get endorsed and distribute to all concerned stakeholders | Agenda, DTC members | NA | 2-5days | Procurement officer and DTC members |
Repair and maintenance services | Maintenance of office equipment and vehicle | Receive property maintenance requisition as and when required | Approved note sheet, work order | NA | 7-45days | Procurement officer, MTO and respective sector heads |
Surrendering of unserviceable and obsolete items | Surrendering of unserviceable and obsolete items | Receive list of unserviceable and old items from various sectors, compile and surrender to DNP | Fix asset register | NA | Annually | Procurement officer and respective sector heads |