Vision
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Taking a lead role on all strategic procurement initiative in Dzongkhag
Mission
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Strategic procurement initiative through transparency, economy, efficiency, fair and equal accessibility.
Core value
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Economy, efficiency, transparency, accountability and coordination.
Procurement & Store section service delivery standards
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Types of service |
Sub services |
Procedures |
Requirements |
TAT |
Details Responsible person |
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|
Documents |
Fees |
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Quotation call for goods, services and works |
Annual Framework Contracting |
Preparation of tender documents, floating of tenders in eGP, open bids, evaluation and award of contract |
Standard bidding documents, sealed bids, comparative statement, LOA, LOI, contract agreement |
NA |
60days |
Procurement officer |
|
Float NIT for works |
Consult with respective engineers and float NIT in though media with large coverage and upload our documents in eGP for bidding by contactors, open bids, evaluate and award contract |
Standard bidding documents, sealed bids, evaluation report, LOI, NOA, contract agreement |
NA |
60-90days |
Procurement officer and respective engineers |
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|
Place purchase order |
Compile requisition, and place orders to the awarded firm(s). |
Approved requisition/note sheet, approved budget |
NA |
As per requisition |
Procurement officer and respective sector heads |
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|
Receiving, verification, and issue of goods |
As per supply/purchase order receive goods, verify the invoices, enter into stock register, issue to the concerned sectors, register into GIMS, allocate to respective end user |
Purchase/supply order, invoices, stock register |
NA |
7-45days |
Procurement officer, Store and respective sector heads |
|
|
DTC member secretariat services |
Coordinate DTC meeting |
Ask agenda, compile agenda, inform DTC members of venue, time and agenda for the meeting, draw minutes of the meeting, get endorsed and distribute to all concerned stakeholders |
Agenda, DTC members |
NA |
2-5days |
Procurement officer and DTC members |
|
Repair and maintenance services |
Maintenance of office equipment and vehicle |
Receive property maintenance requisition as and when required |
Approved note sheet, work order |
NA |
7-45days |
Procurement officer, MTO and respective sector heads |
|
Surrendering of unserviceable and obsolete items |
Surrendering of unserviceable and obsolete items |
Receive list of unserviceable and old items from various sectors, compile and surrender to DNP |
Fix asset register |
NA |
Annually |
Procurement officer and respective sector heads |
